Committee meets once a month on the Second Thursday from 9:30 a.m. - 10:30 a.m.
The Program & Training Committee serves as the central hub for the conference's educational offerings. This team drives the entire curriculum by collaborating with the Training Committee and AFSS members to identify high-demand training topics and vetting trainers to ensure quality and relevance. Your primary function is to build the comprehensive conference agenda, coordinating speakers, defining time slots, and ensuring logistical needs (AV, materials, accessibility) are met for every session. Finally, the committee oversees session flow and support during the event, managing moderator assignments, troubleshooting issues, and collecting attendee feedback to ensure a seamless and valuable learning experience.
We are holding our first meeting to review the vast scope of our work, establish a timeline for content development, and begin the crucial process of building the agenda.
At this initial meeting, we will discuss and align on the following:
Scope and Subgroup Assignments: Reviewing the full mandate and establishing working groups for key areas (e.g., Content Curation/Topic Identification, Speaker Logistics, Onsite Session Management).
Training Topic Brainstorm: Utilizing past conference feedback and member suggestions to finalize a list of high-priority training topics for the current year.
Speaker Outreach Timeline: Developing a clear process and timeline for confirming speakers, sending formal invitations, and collecting speaker bios and session abstracts.
Agenda Structure: Review the preliminary conference schedule, including defining standard session lengths, room allocation based on expected attendance, and coordination of breaks/mealtimes with the Site & Logistics Committee.
Quality Control: Discussing the process for vetting trainer qualifications and reviewing all session materials to ensure alignment with conference themes.
Immediate Next Steps: Assigning initial action items, such as reviewing post-conference survey data and drafting the speaker invitation template.
Program and Training Subcommittee | Meeting-Join | Microsoft Teams
