Committee meets once a month on the second Monday from 9:00 a.m. - 10:00 a.m.
The Sponsor Committee is the primary driver of non-registration revenue for the conference. This committee manages the entire partnership process, starting with identifying and recruiting aligned vendors and sponsors. This involves creating tiered sponsorship packages and an informative packet outlining all benefits, from logo placement to speaking opportunities. Furthermore, the committee coordinates all vendor logistics, including booth layout, setup/teardown instructions, and serving as the primary point of contact for all inquiries. You will also ensure all financial documentation is handled correctly with the Treasurer and execute a thorough post-event follow-up to guarantee sponsor satisfaction and future retention.
We are holding our first meeting to establish our outreach strategy, finalize sponsorship levels, and begin the critical process of vendor recruitment.
At this initial meeting, we will discuss and align on the following:
Outreach Strategy & Targets: Brainstorming and finalizing a list of ideal vendors and sponsors that align with the conference's mission and attendee interests.
Sponsorship Package Review: Reviewing and approving the tiered sponsorship levels (e.g., Gold, Silver, Bronze) and confirming the associated benefits and pricing.
Vendor Packet Development: Outlining the essential content for the vendor/sponsor packet, including conference details, benefits, pricing, and deadlines.
Tracking & Finance: Establishing a reliable tracking log for outreach, commitments, and payments, and coordinating initial financial documentation needs with the Treasurer.
Logistics Coordination: Discussing the high-level needs for the vendor layout plan and initial requirements for power, Wi-Fi, and signage.
Immediate Next Steps: Assigning initial action items, such as finalizing the sponsor packet and starting the first round of targeted outreach.
Vendor and Sponsor Subcommittee | Meeting-Join | Microsoft Teams
